Vacancy Details

Ref: 1201-6

Job Title: Bid/ Sales Support Co-ordinator

Role:Role not found!

Salary / Package: £23-£25k + 25 Days Holiday + Bonus + Bens

Sector: FM

Location: UK, Yorkshire

Town / City: Leeds

Job Type: Permanent

Job description:

PURPOSE OF THE JOB

The principal objective of this role will be to deliver support to the Business Development and Project Management activities, ultimately the BDM ensuring the effective provision of administrative support to the Business Unit (BU) maintaining concise records and detail of correspondence. The role is anticipated to be a support function, however proactive sales input and ownership in terms of developing best practice and opportunity targeting is mandatory.

RESPONSIBILITIES

Targeting new opportunities
•    Weekly OJEU reviews
•    Weekly review of WEB affiliates
•    Weekly registration (of interest) with agreed targets as ratified by the BDM
Qualifying New Opportunities
•    PQQ documentation preparation / purpose design by sector
•    Initial draft technical paragraphs
•    Preparation of local networked opportunities / Plus attending occasional networking events
•    Collation and recording of sector specific data for development of best practice in PQQ design
•    Acting as the first point of contact for all “cold” enquiries to the BU.
•    Represent at regional trade events.
Discovering Opportunities
•    Planning, (PQQ through to tender pipeline / deadline submissions).
•    Regular sub contractor liaison / quotation gathering to enable commercial offerings
•    Development of best practice / information sharing across BU and broader business
•    Continuous improvement, real time case studies locally and nationally for tender submissions
Verifying
•    Pre-issue documentation review and standardisation
Presentation
•    Preparation of documentation - Company profiles specific to PowerPoint and sales collateral
•    Maintenance and upkeep of client standards, proposals for BU reference... Ensuring sufficient supply of sales collateral including but not limited to related stationery and promotional material.
Closing
•    Input in new business mobilisation and provision of tools / methodology
•    Co-ordinating internal sales related training
•    Maintaining the Technical Library for specific client sectors
•    Managing regular sales reporting / dynamics (pipeline upkeep)
•    Preparation of complex account renewals (proactive input in advance of contract anniversaries)
•    Keeping the sales contacts database fully up to date
•    Potential appointment booking in the absence of the BDM or HOP.

ACCOUNTABILITIES

1.    Reporting to the Business Development Manager

Experience of a similar role in a medium-sized business.  Well-developed communication & marketing skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities.

Aptitudes    

Excellent command of the English language demonstrated through good verbal and written communication. You must be detail conscious, accurate, methodical and analytical in approach. With strong organisational and communication skills. Able to work systematically and use own initiative. Able to work on more than one task at any given time. Must demonstrate strong interpersonal skills and be able to work as part of a team as well as independently.

Character        

Must demonstrate a strong sense of customer focus and service, promoting a sense of team spirit and good moral within the office.

Confidential approach and discrete. You must be able to influence others, and engender confidence in senior managers through both face-to-face, telephone and written communication.

Reliable, able to complete work within required time frame and manage own deadline requirements. A calm manner and able to perform under pressure, against rapidly changing demands and priorities. Able to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required

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